I Purpose
Section 1.0. The Bylaws provide detailed guidance for the supervision and management of the IEEE Vehicular Technology Society (VTS) affairs.
II Membership
Section 1.0. Membership in the Society is available to all IEEE members (and under certain conditions non-IEEE members) upon payment of the annual Society fee or, in the case of Honorary Members and Life Members, affirmation that they wish to continue their Society membership.
Section 2.0. The Board of Governors may award honorary Membership in the Society to an individual.
Section 2.1. Nomination for Honorary Member may be made by the Society Awards Committee or by a petition signed by at least 50 members of the Society. An affirmative vote of at least two- thirds of the elected members of the Board of Governors is required to elect an Honorary Member.
Section 2.2. Honorary Membership may be granted an outstanding member who meets all of the following minimum requirements:
(a) He/She shall have made significant technical contributions to the field of interest of the
Society.
(b) He/She shall have performed outstanding service to the profession and to the IEEE.
(c) He/She shall have been a member of the Society for at least 5 years.
Section 2.3. Society fees for Honorary Members shall be paid from the Society Treasury. The Treasurer shall arrange for this with IEEE Headquarters.
Section 3.0. Society Affiliates are non-IEEE members who have been admitted to some of the rights and privileges of Society activities. In general, a Society Affiliate must be a person whose technological activities do not justify full membership in IEEE, but who may be helped by participation in Society activities or who may contribute benefits to Society members by participation in their activities. The qualifications for Society Affiliates and the limits in rights and privileges shall be as established by the TAB Operations Manual.
Section 3.1. The Society Affiliate fee shall include the annual Society fee plus any surcharge
established by the Society.
Section 4.0. An exception to the annual fee shall be made for students, as prescribed by IEEE rules and regulations.
Section 5.0. Any special members (life or honorary) and affiliates of the Society on January 23, 1993, may continue even though their attainment of such special membership or affiliation was by means other than as defined above.
Section 6.0. The Society fee shall be determined by an affirmative vote of at least a majority the elected members of the Board of Governors.
III Board of Governors
Section 1.0. The Board of Governors shall function in accordance with the provisions of Article V of the Constitution.
Section 2.0 Qualifications
All Board of Governors members shall have the following qualifications:
Section 2.1 All Board of Governors members shall meet the qualifications set down in the appropriate IEEE policies.
Section 2.2 Prior to their election, all elected Board of Governors must have been a member of the Society for at least the immediate past five years as well as a participant, during the most recent seven years, in two or more of the positions listed below. Participation, whether simultaneous or sequential, may occur as either one two-year term or two one-year terms. Service in two different positions, whether simultaneous or sequential, is counted as additive unless specified otherwise.
1. General Chair or Technical Program Committee Chair for either of the IEEE Vehicular Technology Conference or the IEEE Vehicle Power and Propulsion Conference.
2. Senior editor (Editor in Chief, Associate Editor in Chief, Area Editor or their equivalent) of a Society's own publication. Positions for the same publication are counted as one.
3. Member of Executive Committee (as defined in Article VIII, Section 3.13), each of three technical Vice Presidents, or Treasurer.
4. Chair of an active standing or ad hoc committee.
5. Regional Chapter Coordinator.
6. Chair of a chapter other than student chapter. A Chapter Chair that did not submit an end-of-year report is excluded from consideration.
7. IEEE Fellow who was a member of the Society at the time of nomination for Fellow
8. Participation of a similar nature in the Society as deemed suitable on a candidate-by-candidate basis by a majority of the Nominations Committee. This may be regarded as fulfillment of one of the position requirements
Section 3.0. Meetings
Section 3.1. The Board of Governors shall hold at least two meetings per year at times and places specified by the Board of Governors. Special meetings of the Board of Governors may be called by the President or upon request of 5 members of the Board. At least 30 days notice shall be given prior to a special Board meeting.
Section 3.2. Only Governors elected in accordance with article V of the Constitution may vote at Board meetings or be counted in the establishment of a quorum.
Section 3.3. A majority of the voting members of the Board of Governors or any committee shall constitute a quorum. A quorum is required to start a Board of Governors meeting. Once started, a Board of Governors meeting may continue to conduct its business. However, no action may be taken when a quorum is no longer present.
Section 3.3.1 The vote of a majority of the votes of the members present and entitled to vote, at the time of vote, provided a quorum is present, shall be the act of the Board of Governors or any committee thereof.
Section 3.3.2 The Board of Governors or any committee thereof may meet and act upon the vote of its members by any means of telecommunication. The normal voting requirements shall apply when action is taken by means of telecommunications equipment allowing all persons participating in the meeting to hear each other at the same time. This does include e-mail voting.
Section 3.3.3 The Board of Governors or any committee thereof may take action without a meeting if applicable (e.g. email voting). An affirmative vote of a majority of all the voting members of the Board of Governors or any committee thereof shall be required to approve the action. The results of the vote shall be confirmed promptly in writing or by electronic transmission. The writings and/or electronic transmissions shall be filed with the minutes of the proceedings of the Board of Governors or any committee thereof. “Electronic transmission” means any form of electronic communication, such as e-mail, not directly involving the physical transmission of paper, that creates a record that may be retained, retrieved and reviewed by a recipient thereof, and that may be directly reproduced in paper form by such a recipient.
Section 3.3.4. Individuals holding more than one position on the Board of Governors or any committee thereof shall be limited to one vote on each matter being considered by the Board of Governors or committee.
Section 3.3.5 Proxy voting is not allowed.
Section 3.3.6 The presiding officer of the Board of Governors shall have no vote on the Board of Governors. However, a presiding officer may vote if he/she is an elected Board member and if either the vote is by secret ballot or unless their vote can change the outcome of the vote.
Section 3.4.
Robert’s Rules of Order (Revised) shall govern conduct of Board of Governors meetings on all matters not otherwise specified in these Bylaws or the Constitution.
Section 4.0.
Business of the Board of Governors may be handled by correspondence, telephone or other electronic means when, in the opinion of the President, matters requiring action can be adequately handled in that manner.
Section 5.0.
Members appointed to positions of responsibility in the Society by the President may be made nonvoting members by the Board of Governors. Such individuals shall have all responsibilities and privileges of Governor afforded by the Constitution and Bylaws except the right to vote or make or second motions, except as provided in Article VIII, Section 1.0.
Section 6.0.
If a Governor vacancy occurs, the vacancy shall be addressed as follows:
Section 6.1.
If a vacancy occurs less than 18 months before the completion of a Governor’s term, the Board, at its next meeting by a two-thirds vote of those present at an official meeting shall elect a VTS member to complete the unexpired term.
Section 6.2. If a vacancy occurs 18 months or more before the completion of a Governor’s term, the vacancy shall be filled as follows:
Section 6.2.1. The vacancy shall be filled at the next regularly-scheduled Board of Governors election that occurs at least 60 days after the vacancy occurs.
Section 6.2.2. The term of office shall begin immediately when the results of the election to fill that seat are announced by IEEE Staff and will end the same date as the term for which the vacancy occurred.
Section 6.2.3. The terms of office of persons elected at an election that includes one or more vacancies to be filled in addition to expiring terms shall be filled in order of the number of votes received. Thus, the electee receiving the least number of votes will be awarded the shortest term of office.
Section 6.2.4. If, due to scheduling of regular Board of Governors elections, a period of 6 months or greater will occur before a vacancy can be filled, the Board may, at its option, fill the seat by a two-thirds vote of those present at an official meeting. Any such appointment will expire immediately when the election results of the election to fill that seat are announced by IEEE Staff.
Section 7.0. Involuntary Termination of a Board of Governors Member.
On rare occasions an individual Board of Governors Member may be unwilling or unable to fulfill the duties as a Governor. If the Governor in question refuses to resign, the President may initiate a termination procedure against him/her for unsatisfactory performance Examples of unsatisfactory performance by a Governor are:
(a) Less than 50 percent attendance at Board Meetings.
(b) Unwillingness to serve on a committee assignment.
(c) Non-responsiveness to correspondence or inquiries.
Termination can only occur with the concurrence of at least two-thirds of the Governors. The President must advise the Governor proposed to be terminated in writing at least 30 days prior to the vote on the question.
IV Officers
Section 1.0. The Society Officers shall consist of a President, Executive Vice President, Vice President Mobile Radio, Vice President Motor Vehicles, Vice President Land Transportation, Vice President Membership Development, Vice President Conferences, Vice President Publications, Vice President Finance, Vice President Standards, Treasurer, and Secretary.
Section 2.0. The President and Executive Vice President must be members of the Board of Governors at the time they assume office. The balance of the officers, if they are not elected members of the Board shall become appointed members of the Board and have all the privileges and responsibilities of Board members with the exception of the right to vote. This includes entitlement to reimbursement for travel expenses when authorized.
Section 3.0. Duties of Officers.
Section 3.1. The President shall:
(a) Supervise the affairs of the Society and shall speak for the Society on all matters not specifically delegated to others.
(b) Preside at meetings of the Board of Governors and at general meetings of the Society.
(c) Be an ex officio member of all Committees of the Society. He/She is a member of the IEEE Technical Activities Board (TAB) and shall represent the Vehicular Technology Society at TAB meetings.
Section 3.2. The Executive Vice President shall fulfill the duties of the President in his/her absence or incapacity. The Executive Vice President shall also serve as ex officio chair of the Long Range Planning Committee and the Committees Evaluation Committee. He/She shall fulfill such other functions as the President shall from time to time direct.
Section 3.3. The Technical Field Vice Presidents
Section 3.3.1. The Vice President Mobile Radio shall be responsible for coordinating the VTS activities covered by the Field of Interest of the Society detailed in the Constitution Article II Section 1(a). He/She may chair any committee(s) within his/her area of responsibility and shall be an ex officio member of all committees within his/her area of responsibility. He/She shall fulfill such other functions as the President from time to time directs.
Section 3.3.2. The Vice President Motor Vehicles shall be responsible for coordinating the VTS activities covered by the Field of Interest of the Society detailed in the Constitution Article II Section 1(b). He/She or his/her appointee shall chair the Motor Vehicle Committee and shall be an ex officio member of all committees within his/her area of responsibility. He/She shall fulfill such other functions as the President from time to time directs.
Section 3.3.3. The Vice President Land Transportation shall be responsible for coordinating the VTS activities covered by the Field of Interest of the Society detailed in the Constitution Article II Section 1(c). He/She may chair the Land Transportation Committee and shall be an ex officio member of all committees within his/her area of responsibility. He/She shall fulfill such other functions as the President from time to time directs.
Section 3.4 The Administrative Vice Presidents
Section 3.4.1. The Vice President Membership Development shall be responsible for coordinating the VTS activities relating to Chapter formation and support, and membership promotion. He/She may chair any committee(s) within his/her area of responsibility and shall be an ex officio member of all committees within his/her area of responsibility. He/She shall fulfill such other functions as the President from time to time directs.
Section 3.4.2. The Vice President Conferences shall be responsible for coordinating the VTS activities relating to planning and conducting of VTS-sponsored conferences, symposia, and workshops that are technically co-sponsored by VTS. He/She may chair any committee(s) within his/her area of responsibility and shall be an ex officio member of all committees within his/her area of responsibility. He/She shall fulfill such other functions as the President from time to time directs.
Section 3.4.3. The Vice President Publications shall be responsible for coordinating the VTS activities relating to all VTS publications, whether published electronically, on paper, or both. He/She may chair any committee(s) within his/her area of responsibility and shall be an ex officio member of all committees within his/her area of responsibility. He/She shall fulfill other functions as the President from time to time directs.
Section 3.4.4. The Vice President Standards shall be responsible for coordinating the VTS activities relating to all VTS standards. He/She may chair any committee(s) within his/her area of responsibility and shall be an ex officio member of all committees within his/her area of responsibility, as well as the Industry Engagement Committee. He/She shall fulfill other functions as the President from time to time directs.
Section 3.4.5. The Vice-President Finance shall be responsible for the preparation and maintenance of the financial records of the Society. He/She shall utilize the financial accounting records of the IEEE and other data to keep the Board of Governors informed on the financial status of the Society. He/She shall prepare the annual budget for submission to the Board of Governors. He/She shall be responsible to review and approve contracts with external vendors on behalf of the Society.
If a vacancy should occur in the Treasurer position, the Vice-President Finance shall assume the Treasurer's duties until the vacancy is filled.
Section 3.5. The Treasurer shall be responsible for reviewing and approving both intra-IEEE and external disbursements on behalf of the Society.
Section 3.6. The Secretary shall keep the records of the Board of Governors. He/She shall prepare and distribute reports, notices, or other documents as may be required.
Section 3.7. In the absence of the President, the order of precedence regarding who shall preside over a Board of Governors meeting is the following: Executive Vice-President, Vice-President Finance, Vice-President Membership, Vice-President Conferences, Vice-President Publications.
Section 4.0. Term Limits for Elected Officers
Section 4.1 The term of elected officers of the Board of Governors shall be 1 year, commencing on January 1.
Section 4.2. The President may be re-elected for a second term of 1 year. Whether he/she serves for 1 or 2 years, he/she shall not again be eligible for election to the Presidency until a lapse of 3 years.
Section 4.3. The Executive Vice President may hold the same office for not more than 4 consecutive terms. Eligibility is restored after a lapse of 2 years.
Section 4.4 Unless he/she is otherwise a member of the Board of Governors, a President continues to be a non-voting member of the Board for 3 years following the end of his/her term of office.
Section 5.0. All Officers shall continue to serve until their successors take office.
Section 6.0. In the event of permanent absence or resignation of the President, the Executive Vice President shall succeed to that office for the remainder of the President’s term
Section 7.0. Officers may be removed for cause for the reasons and following the procedure delineated in Article III, Section 6.0.
Section 8.0. If an Officer vacancy occurs, the President may appoint an interim replacement to serve until the next Board meeting; or may permanently fill the vacancy by following the procedures of Article III, Section 3.0. If an interim appointment is made, the Board, at its next meeting, shall elect a person to complete the unexpired term.
V Nominations and Elections
Section 1.0. The Nominations Committee shall be appointed by the Society President on or before February 1 of each year. The Nominations Committee shall consist of a chair and 2 or more members of the Society, and more than half of whom shall be voting members of the Board of Governors.
Section 1.1. The Chair of the Nominations Committee shall be the Past President of the Board of Governors In the event of the incapacity or conflict of interest, the most recent Past President of the Nominations Committee available shall be the Chair of the Nominations Committee. With extenuating circumstances, a different individual may be appointed to this position.)
Section 1.2. Nominations Chair shall not be eligible to be elected to the Board of Governors during their term of service.
Section 1.3. At least two-thirds of the voting members of the Nominations Committee shall be elected or appointed by the Board of Governors.
Section 1.4. A member of the Nominations Committee may not be nominated and run for a position while a member of the Nominations Committee unless: (i) the nomination is not made by a member of the same Nominations Committee and (ii) the member resigns from the Nominations Committee prior to its first meeting of the year in which the nomination shall be made.
Section 2.0. A slate of nominees for elected member vacancies on the Board of Governors shall be prepared by the Nominating Committee. The slate shall exceed the number of vacancies by at least 2. Recommendations for nominations shall be solicited to the chairmen of all the Chapters and Committees. In addition, the chair of the Nominating Committee shall publish and distribute a call for nominations to the entire Society membership.
For each elective office of the Society, individual voting members eligible to vote in such election may nominate candidates either by a written petition or by majority vote at a nomination meeting of the Society, provided such nominations are made at least 28 days before the date of election. The number of signatures required on a petition shall be in accordance with IEEE Bylaws.
Section 2.1 Members shall be notified of all duly made nominations prior to the election. Prior to submission of a nomination petition, the petitioner shall have determined that the nominee named in the petition is willing to serve, if elected; evidence of such willingness to serve shall be submitted with the petition.
Section 2.2 Signatures can be submitted electronically through the official IEEE society annual election website, or by signing and mailing a paper petition. The name of each member signing the paper petition shall be clearly printed or typed. For identification purposes of signatures on paper petitions, membership numbers or addresses as listed in the official IEEE membership records shall be included. Only signatures submitted electronically through the IEEE society annual elections website or original signatures on paper petitions shall be accepted. Facsimiles, or other copies of the original signature, shall not be accepted.
Section 2.3 The number of signatures required on a petition shall depend on the number of eligible society voters, as listed in the official IEEE membership records at the end of the year preceding the election.
Section 2.4. Any nominee, who satisfies the requirements of a Petition Candidate in accordance with IEEE Bylaws and Article III, Section 2.2 of these bylaws, shall be automatically placed on the final slate. The Nominating Committee shall consider both geographical representation and Society technical interests in preparing the list of nominees. Nominees must have agreed to serve. All nominees must be members of both the IEEE and the VTS.
Section 3.0. The Nominating Committee shall submit its slate of nominees to the Board of Governors in time to complete the election prior to the final Board meeting for the year. Upon acceptance by the Board of Governors, the Secretary shall forward the approved slate of nominees to IEEE Headquarters for submission to the membership in accordance with IEEE balloting procedures.
Section 4.0. The newly elected Governors shall be invited to attend the final meeting of the year of the Board but will not have the power to vote until their terms commence.
Section 5.0. The Nominating Committee shall prepare a slate of officers for presentation to the Board of Governors at their final meeting of the year. The slate shall include candidates for each office listed in Article IV, Section 1.0, with the exception of Secretary. The number of candidates for each office shall be in compliance with the relevant IEEE policies. Additional nominations may be made from the floor. Each Vice President shall have technical expertise in the field for which he is nominated. All candidates must be a member of the VTS, and must have agreed to serve. The candidate(s) for President and Executive Vice President must have attained Senior Member or higher grade in the IEEE. The other officers must be a Member or higher grade in the IEEE.
Section 6.0. The election of the officers of the Board of Governors for the following calendar year shall take place at the final meeting of the year of the Board of Governors. The election shall be established by the meeting Agenda. The Board of Governors shall elect the officers listed in Article IV, Section 1.0, with the exception of Secretary. If there are more than 2 candidates for an office and no one receives a majority of the votes cast, a runoff shall be held between the 2 receiving the greatest number of votes. The Secretary shall be appointed by and serves at the pleasure of the incoming President. The Secretary need not be an elected member of the Board, but must be a member of the Society. The first duty of the Secretary shall be to notify the IEEE Technical Activities Secretariat of the names of the elected officers.
VI Society Chapters
Section 1.0. Society chapters shall be established and operated in accordance with IEEE Rules and Regulations . The Chapter Chair shall have attained at least member grade in the IEEE.
VII Committees and Liaison Representatives
Section 1.0. Committees are established to facilitate the carrying out of the responsibilities of the Society in a particular area of endeavor. In some cases the responsibility is effected by a Liaison Representative(s) to another entity. Committees are of three types: Standing, technical and Ad Hoc. Standing Committees cover areas that are permanent and continuous in nature. Ad Hoc Committees are set up for a specific purpose that is temporary or non-continuous nature. Committees may, at the discretion of their Chair or the Board of Governors, establish subcommittees. The committee chair or liaison representative, unless otherwise specified by the Bylaws, shall be appointed by the Society President with approval by the Board of Governors. These individuals shall report on their activities to the Board on a regular basis.
VIII Standing Committees
Section 1.0. Standing Committees are established or dissolved by the Board of Governors through the Bylaw amendment process. The chair of any Committee shall be appointed by the President with the approval of the Board of Governors. A committee chair, if not already a member of the Board of Governors shall be considered an appointed member of the Board. Such individuals shall have all responsibilities and privileges of Governor afforded by the Constitution and Bylaws except the right to vote. An appointed member of the Board who is also a Chair of a Standing Committee may make motions on behalf of that Committee but may not otherwise make or second motions. Any Standing Committee Chair may form or dissolve ad hoc Subcommittees and name their Chairs with approval of the President.
In certain cases where a committee such as a technical standards committee is providing a service to or on behalf of IEEE as well as the Society, the coordination with the IEEE shall be effected to ensure compliance with Institute requirements.
Section 2.0. Standards Development Committee
This Committee, which may also be referred to as the Standards Development Board(SDB), will operate as an IEEE-SA Standards Committee in accordance with IEEE Standards Association procedures to sponsor standards in the Society’s field of interest.The Standards Development Board Policies and Procedures (SDB P&P) and those of the Standards Committees reporting to the SDB shall be approved by the IEEE SA StandardsBoard.Each of the Standard Committees other than SDB is considered a sub-committee of SDB. The sub-committee chairs will bevoting members of the Standards Development Committee. The Chair of the Standards DevelopmentCommitteewill be appointed according to Article VIII, section 1.0 upon recommendation by the VTS VP Standards. The VTS VP Standards may additionally appoint up to 5 further voting members.
Section 3.0 Administrative Committees. Administrative Committees may be established by the Board of Governors to cover a particular area of Society operations. In certain cases where an Administrative Committee such as the Publications Committee or the Membership Committee is providing a service to or on behalf of IEEE as well as the Society, the coordination with the proper IEEE entity shall be effected to insure compliance with Institute requirements.
Section 3.1 Publications Committee. The Publications Committee is headed by the Vice President Publications and does the following: (a) Recommends publication policy of the Society. (b) Implements the Publications Policy established by the Board of Governors. (c) Publishes a Society Transaction. (d) Publishes a Society Newsletter. (e) Assists in the publication of any special Society publications approved by the Board of Governors. (f) Recommends editors for the Society publication to the President, (g) Recommends a Webmaster and maintains the Society’s electronic publications including a website.
Section 3.2. Conference Committee. This Committee is headed by the Vice President Conferences and will ensure Society participation in the arrangement for Annual Conferences of the Society and in such other Conferences of other organizations requested by the Board of Governors.
Section 3.3. Chapters Committee. The Chapters Committee is in the purview of the Vice President Membership Development and maintains contact with Chapter officers. The Chapters Committee shares information between the Chapters and between each Chapter and the Board of Governors and promotes the formation of Chapters in locations where there are sufficient members of the Society. This committee will designate the recipient of the Chapter of the Year Award.
Section 3.4. Membership Committee. The Membership Committee is in the purview of the Vice President Membership Development and provides liaison between the Society, the membership, and prospective members. The Membership Committee ensures that the membership of the Society is informed on a continuing basis of its responsibilities, opportunities, and the benefits of membership. The Membership Committee keeps the Board of Governors informed on the status of membership and the interests and the attitudes of the membership about Society activities.
Section 3.5 Standards Activities Committee. The Standards Activities Committee shall bechaired by the VP Standards and will be responsible for recommending, promoting andsupporting standards related activities within the Society. The Committee will liaise with theStandards Development Committee and its sub-committees which will be responsible for the sponsorship of specific standards
Section 3.6. Awards Committee. The Awards Committee recommends candidates to the President for all awards, citations, and prizes except as elsewhere provided.
Section 3.7. Fellows Committee. The Fellows Committee will solicit qualified candidates and make recommendations to the Board of Governors for nominees for advancement to the grade of Fellow in the IEEE.
Section 3.8. Constitution and Bylaws Committee.
It shall be the function of the Constitution and Bylaws Committee to maintain an up-to-date record of the Constitution and Bylaws of this Society, and to ensure on a continuing basis that the Society’s Constitution and Bylaws are in accord with IEEE requirements. It shall be the responsibility of this committee to advise the Board of Governors of any need or desire for change in the Society’s Constitution and Bylaws and to prepare such changes as are appropriate when directed to do so by the President or the Board of Governors. The chair of this committee shall also serve as the Parliamentarian for the Board of Governors.
Section 3.9. Publicity Committee. This committee is responsible for coordinating the publicity of VTS activities and members both within the Society and externally; as well as publicizing the Society itself externally. Among other activities it shall maintain a list of the media to which news releases should be sent.
Section 3.10. Fellowship and Scholarship Committee
(a) This committee is responsible for coordinating the administration of Fellowships and/or Scholarships established by the Society. This includes recommendations to the Board of Governors on the level of stipends, general criteria for the choice of recipients, and the establishment or disestablishment of awards. A separate fund for each individual or type of award, as required, shall be set up with the IEEE Foundation.
(b) A separate subcommittee shall be established to administer each fund. The subcommittee shall recommend the specific criteria for choosing recipients, the amount of stipend, and the sources for soliciting recipients. The subcommittee shall be responsible for selecting recipients. If the fund has been jointly established with another entity, that entity shall be represented on the subcommittee.
Section 3.11. Educational Committee.
This committee is responsible for developing the policy for education activities in the VTS within IEEE guidelines, and implementing the educational activities within the Society. This includes such activities as continuing education for the members and participation in curriculum accreditation activities.
Section 3.12. Long Range Planning Committee. This committee shall be concerned with advances and changes in the state-of-the-art in vehicular electronic technology, particularly in the areas in the Field of Interest of the VTS, and how they will affect the interests and operations of the Society. It will plan for changes in the operation of the Society to meet the changing situation both in the near and long term. The committee shall be chaired by the Executive Vice President.
Section 3.13. Executive Committee. This Committee advises the Society president in the performance of his/her duties. It cannot take any action that will restrict the Board of Governors. The membership of this Committee shall consist of the President , Executive Vice President, the Vice President Membership Development, the Vice President Conferences, the Vice President Publications, the Vice-President Finance, the Secretary and the two most recent Past Presidents, and any other person the President may require. The President shall chair the committee.
Section 3.14 Finance Committee.
The purpose of the Finance Committee is to oversee the financial activities of the Society. These activities include, but are not limited to, the following:
1. Financial policies and procedures
2. Development of the operating budget
3. Providing a list of all financial issues affecting the Society.
The Finance Committee shall consist of the following members: President, Executive Vice President, Treasurer, Vice President-Conferences and the Vice President-Publications. The committee shall be chaired by the Vice-President Finance.”
Section 3.15 Distinguished Lecturer Committee
This Committee is responsible for recruiting, selecting, vetting, and supporting the activities of Distinguished Lecturers and Distinguished Speakers within the policies set out by the Board of Governors. This Committee is in the purview of the Vice President - Membership.
Section 3.16 Volunteer Engagement Committee
This committee is responsible for identifying new volunteering opportunities within the VTS, advertising these opportunities to the VTS membership, and recruiting/interviewing volunteers for these available positions. Volunteering opportunities to be publicized by this committee include those for society committees and operations, conference activities, and local chapters. The committee shall be chaired by the Vice President - Membership.
Section 3.17 Industry Engagement Committee
The purpose of this committee is to identify new opportunities that would enable greater professional development and growth of industry members of the VTS. Membership of this committee will normally consist of VTS members whose primary affiliation is with industry. This committee will identify new activities and other opportunities that would benefit the professional development of VTS industry members, present recommendations to the President and the Board of Governors, and establish subcommittees that would implement these recommendations.
Section 3.18 History Committee
This committee addresses the history of vehicular technology and of this Society. In doing so, it shall carry out the following:
• Promote the collection, writing, and dissemination of historical information concerning the VTS fields of interest.
• Promote the collection, writing, and dissemination of historical and archival information about VTS and its predecessor organizations.
• Preserve, research and promote the history of technologies related to VTS fields of interest.
• Propose VTS-related Milestones to the IEEE History Committee.
• Organize special sessions on history during the Vehicular Technology Society's Conferences.
• Prepare papers on history for publication inVehicular TechnologyMagazine, Transactions onVehicularTechnology, VTS Mobile World,and other VTS publications.
Section 3.19 Committees Evaluation Committee
This committee has two responsibilities: (1) To assess the viability of and necessity for proposed committees and to make recommendations to the Board of Governors regarding approval of their creation, and (2) To assess the viability of and necessity for existing committees and to make recommendations to the Board of Governors regarding whether to dissolve or modify them.
IX Technical Committees
Technical Committees may be established and dissolved by the Board of Governors within the Fields of Interest of the Society.
The Chair of a Technical Committee shall be appointed by the President.
A Technical Committee is assigned to a Field of Interest of the Society and is represented in the Board of Governors by the Technical Field Vice President who is responsible for the specific Field of Interest.
If a technical committee covers a complete Field of Interest of the Society, e.g., Land Transportation, it may, at the discretion of the members concerned and approval by the Board of Governors, be designated as a Division of the Society, and function as a subentity of the Society.
X Ad Hoc Committees
Section 1.0. Ad Hoc committees may be established by the President or the Board of Governors. If empowered by the President, the committee cannot continue beyond the term of office of the appointing President. If established by the Board of Governors, the life of the committee will be 1 year, unless otherwise declared by the Board of Governors. The life of a committee may be extended by the Board.
XI Liaison Representatives
Section 1.0. Liaison Representatives on a continuing or ad hoc basis may be appointed by the president with the approval of the Board of Governors to represent VTS on entities of other organizations whose activities fall within the Field of Interest of VTS and with whom it is desired to maintain a continuing relationship. These organizations may be within or outside of the IEEE.
XII Amendments
Section 1. Amendment to the Society Bylaws may be initiated by petition or by a Member of the Board of Governors of the Society. A petition must be signed by at least two percent (2%) of the total number of the Society voting members in each Region as listed in the official membership records of the Society at the end of the previous year, but in no case shall the total number of signatures be less than one hundred.
Section 2. Proposed amendments to the Society Bylaws must be sent to each member of the Board of Governors at least 20 days prior to a scheduled meeting of the Board of Governors.
Section 3. To be adopted, proposed amendments shall receive the affirmative votes of at least ⅔ the number of elected Board members authorized in the Constitution.
Section 4. Amendments must be submitted to the IEEE Vice President, Technical Activities for approval.
Section 5. Adopted amendments will be enacted 30 days subsequent to publication in the Society Magazine unless the Board of Governors approves a later date in the resolution approving the amendments.
Adopted and Approved March 6, 1953
Amended and Approved June 13, 1957
Amended and Approved April 20, 1959
Amended and Approved March 31, 1961
Amended and Approved October 15, 1969
Amended and Approved February 15, 1979
Amended and Approved January 23, 1993
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